{"id":9282,"date":"2024-01-01T16:50:48","date_gmt":"2024-01-01T16:50:48","guid":{"rendered":"https:\/\/topat10.com\/?p=9282"},"modified":"2024-01-01T16:50:48","modified_gmt":"2024-01-01T16:50:48","slug":"how-to-back-up-your-emails-in-gmail-outlook-and-icloud","status":"publish","type":"post","link":"https:\/\/topat10.com\/?p=9282","title":{"rendered":"How to Back Up Your Emails in Gmail, Outlook, and iCloud"},"content":{"rendered":"<p> <br \/>\n<\/p>\n<div>\n<p>Backing up your emails, no matter what provider you use, is important because access to your digital collection of messages is less permanent than you might initially think. There are multiple points of failure to consider\u2014what happens if something <a href=\"https:\/\/www.wired.com\/story\/google-cloud-outage-catch-22\/\" target=\"_blank\" rel=\"noopener\">in the cloud breaks<\/a>, or your connection to the internet does? What if your account gets banned or closed for whatever reason, and all of your email gets zapped with it?<\/p>\n<p class=\"paywall\">Those are only a few of the potential problems. You might accidentally delete a bunch of emails you didn&#8217;t mean to; someone else could access your account and wipe everything they find; or your email provider might suddenly decide to <a href=\"https:\/\/techcrunch.com\/2017\/12\/22\/that-time-i-got-locked-out-of-my-google-account-for-a-month\/\" target=\"_blank\" rel=\"noopener\">lock you out<\/a>, permanently.<\/p>\n<p class=\"paywall\">With all of that in mind, access to your email doesn&#8217;t seem so assured. It might not matter for all those random newsletters, questionable deals, and politicians begging for cash that clog up your inbox, but what about emails and documents you really need access to? It\u2019s helpful to have at least some of your emails backed up in another location so that you can always get at them, offline or otherwise.<\/p>\n<p>Forward Emails to a Backup Account<\/p>\n<figure class=\"AssetEmbedWrapper-eVDQiB byBkf asset-embed\">\n<div class=\"AssetEmbedAssetContainer-eJxoAx dBHGoQ asset-embed__asset-container\"><span class=\"SpanWrapper-umhxW kGxnNB responsive-asset AssetEmbedResponsiveAsset-cXBNxi eCxVQK asset-embed__responsive-asset\"><picture class=\"ResponsiveImagePicture-cWuUZO dUOtEa AssetEmbedResponsiveAsset-cXBNxi eCxVQK asset-embed__responsive-asset responsive-image\"><noscript><img decoding=\"async\" alt=\"Image may contain Text Page and Document\" class=\"ResponsiveImageContainer-eybHBd fptoWY responsive-image__image lazyload\" src=\"data:image\/gif;base64,R0lGODlhAQABAAAAACH5BAEKAAEALAAAAAABAAEAAAICTAEAOw==\" data-src=\"https:\/\/media.wired.com\/photos\/600b736709c13d0b5a8cbe65\/master\/w_1600%2Cc_limit\/Gear-01-apple.jpg\" data-sizes=\"auto\" data-srcset=\"https:\/\/media.wired.com\/photos\/600b736709c13d0b5a8cbe65\/master\/w_120,c_limit\/Gear-01-apple.jpg 120w, https:\/\/media.wired.com\/photos\/600b736709c13d0b5a8cbe65\/master\/w_240,c_limit\/Gear-01-apple.jpg 240w, https:\/\/media.wired.com\/photos\/600b736709c13d0b5a8cbe65\/master\/w_320,c_limit\/Gear-01-apple.jpg 320w, https:\/\/media.wired.com\/photos\/600b736709c13d0b5a8cbe65\/master\/w_640,c_limit\/Gear-01-apple.jpg 640w, https:\/\/media.wired.com\/photos\/600b736709c13d0b5a8cbe65\/master\/w_960,c_limit\/Gear-01-apple.jpg 960w, https:\/\/media.wired.com\/photos\/600b736709c13d0b5a8cbe65\/master\/w_1280,c_limit\/Gear-01-apple.jpg 1280w, https:\/\/media.wired.com\/photos\/600b736709c13d0b5a8cbe65\/master\/w_1600,c_limit\/Gear-01-apple.jpg 1600w\" sizes=\"100vw\"\/><\/noscript><\/picture><\/span><\/div>\n<div class=\"CaptionWrapper-jSZdqE kJoQGV caption AssetEmbedCaption-fNQBPI dDrfgT asset-embed__caption\"><span class=\"BaseWrap-sc-gjQpdd BaseText-ewhhUZ CaptionText-bHjzlu iUEiRd cDlTYw iXWezO caption__text\"><\/p>\n<p>Forwarding emails is one way of backing them up.<\/p>\n<p><\/span><span class=\"BaseWrap-sc-gjQpdd BaseText-ewhhUZ CaptionCredit-ejegDm iUEiRd iggRJP fNaHcW caption__credit\">Apple via David Nield<\/span><\/div>\n<\/figure>\n<p class=\"paywall\">The simplest way to get all of your emails sent to another account is to forward them, either manually one by one or automatically as they come in. From <a data-offer-url=\"https:\/\/www.icloud.com\/mail\/\" class=\"external-link\" data-event-click=\"{&quot;element&quot;:&quot;ExternalLink&quot;,&quot;outgoingURL&quot;:&quot;https:\/\/www.icloud.com\/mail\/&quot;}\" href=\"https:\/\/www.icloud.com\/mail\/\" rel=\"nofollow noopener\" target=\"_blank\">iCloud Mail<\/a>, for example, you can click the cog icon (top left), then choose <strong>Settings<\/strong> and <strong>Mail Forwarding<\/strong>: Tick the box next to <strong>Forward my email to<\/strong> and enter another email address.<\/p>\n<p class=\"paywall\">If you open up <a href=\"https:\/\/mail.google.com\/mail\/\" target=\"_blank\" rel=\"noopener\">Gmail<\/a> on the web, click the cog icon (top right), then <strong>See all settings<\/strong>. Under <strong>Forwarding and POP\/IMAP<\/strong>, tick the box labeled <strong>Forward a copy of incoming mail to<\/strong> and enter your secondary email address. Gmail actually lets you create a filter for forwarded emails (messages from a specific contact, for example), so you don&#8217;t get everything forwarded\u2014click <strong>creating a filter<\/strong> under <strong>Forwarding<\/strong> to do this. It\u2019s worth noting that the forwarding option may not be available for your work account.<\/p>\n<p class=\"paywall\">Finally, for the <a data-offer-url=\"https:\/\/outlook.live.com\/mail\/\" class=\"external-link\" data-event-click=\"{&quot;element&quot;:&quot;ExternalLink&quot;,&quot;outgoingURL&quot;:&quot;https:\/\/outlook.live.com\/mail\/&quot;}\" href=\"https:\/\/outlook.live.com\/mail\/\" rel=\"nofollow noopener\" target=\"_blank\">Outlook<\/a> web client, click the cog icon (top right), then <strong>Mail<\/strong>, then <strong>Forwarding<\/strong>. Choose the <strong>Enable forwarding<\/strong> option, enter the secondary email address you want to use, and all of the messages that arrive in your Outlook inbox will be sent on to the other account too. In this section, you\u2019ll also need to choose whether you want to save a copy of the forwarded emails. If something happens to your primary account, you can still at least reference your messages.<\/p>\n<p class=\"paywall\">Forwarding emails is a quick and simple way of getting your messages in two places, but it&#8217;s not 100 percent reliable. When you&#8217;re forwarding your emails to another cloud account, you can still lose access to both copies if you&#8217;re ever unable to get online.<\/p>\n<p>Use POP and IMAP (Remember Those?)<\/p>\n<figure class=\"AssetEmbedWrapper-eVDQiB byBkf asset-embed\">\n<div class=\"AssetEmbedAssetContainer-eJxoAx dBHGoQ asset-embed__asset-container\"><span class=\"SpanWrapper-umhxW kGxnNB responsive-asset AssetEmbedResponsiveAsset-cXBNxi eCxVQK asset-embed__responsive-asset\"><picture class=\"ResponsiveImagePicture-cWuUZO dUOtEa AssetEmbedResponsiveAsset-cXBNxi eCxVQK asset-embed__responsive-asset responsive-image\"><noscript><img decoding=\"async\" alt=\"Image may contain Text Page and Document\" class=\"ResponsiveImageContainer-eybHBd fptoWY responsive-image__image lazyload\" src=\"data:image\/gif;base64,R0lGODlhAQABAAAAACH5BAEKAAEALAAAAAABAAEAAAICTAEAOw==\" data-src=\"https:\/\/media.wired.com\/photos\/600b738f09c13d0b5a8cbe67\/master\/w_1600%2Cc_limit\/Gear-02-pop.jpg\" data-sizes=\"auto\" data-srcset=\"https:\/\/media.wired.com\/photos\/600b738f09c13d0b5a8cbe67\/master\/w_120,c_limit\/Gear-02-pop.jpg 120w, https:\/\/media.wired.com\/photos\/600b738f09c13d0b5a8cbe67\/master\/w_240,c_limit\/Gear-02-pop.jpg 240w, https:\/\/media.wired.com\/photos\/600b738f09c13d0b5a8cbe67\/master\/w_320,c_limit\/Gear-02-pop.jpg 320w, https:\/\/media.wired.com\/photos\/600b738f09c13d0b5a8cbe67\/master\/w_640,c_limit\/Gear-02-pop.jpg 640w, https:\/\/media.wired.com\/photos\/600b738f09c13d0b5a8cbe67\/master\/w_960,c_limit\/Gear-02-pop.jpg 960w, https:\/\/media.wired.com\/photos\/600b738f09c13d0b5a8cbe67\/master\/w_1280,c_limit\/Gear-02-pop.jpg 1280w, https:\/\/media.wired.com\/photos\/600b738f09c13d0b5a8cbe67\/master\/w_1600,c_limit\/Gear-02-pop.jpg 1600w\" data-sizes=\"100vw\"\/><\/noscript><\/picture><\/span><\/div>\n<div class=\"CaptionWrapper-jSZdqE kJoQGV caption AssetEmbedCaption-fNQBPI dDrfgT asset-embed__caption\"><span class=\"BaseWrap-sc-gjQpdd BaseText-ewhhUZ CaptionText-bHjzlu iUEiRd cDlTYw iXWezO caption__text\"><\/p>\n<p>Both POP and IMAP can be used to back up emails.<\/p>\n<p><\/span><span class=\"BaseWrap-sc-gjQpdd BaseText-ewhhUZ CaptionCredit-ejegDm iUEiRd iggRJP fNaHcW caption__credit\">Microsoft via David Nield<\/span><\/div>\n<\/figure>\n<p class=\"paywall\">POP (Post Office Protocol) and IMAP (Internet Message Access Protocol) are the two main ways of getting emails in multiple places at once, and both standards are supported by most email providers. Choosing which to use for the purpose of backing up emails is a bit tricky, as they tend to be implemented in slightly different ways depending on the programs you&#8217;re using.<\/p>\n<\/div>\n\n","protected":false},"excerpt":{"rendered":"<p>Backing up your emails, no matter what provider you use, is important because access to your digital collection of messages is less permanent than you might initially think. There are multiple points of failure to consider\u2014what happens if something in the cloud breaks, or your connection to the internet does? What if your account gets [&hellip;]<\/p>\n","protected":false},"author":134,"featured_media":9283,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_uag_custom_page_level_css":"","_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[703],"tags":[1059,1060,764],"class_list":["post-9282","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-technology","tag-email","tag-gmail","tag-how-to"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Back Up Your Emails in Gmail, Outlook, and iCloud | Unlock Informed Choices with Us<\/title>\n<meta name=\"description\" content=\"Yes, you should back up your most important emails. 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